Title: Group Assignment Team Contract Form

For

Q: Unit Code & Assignment Name

Q: Project Purpose:

Q: Tutor:

Submission(s) Due:

Q: Written Portion:

Q: Presentation:

Q: Additional Due Date (if any):

TEAM MEMBERS

On this date, the undersigned individuals agree to collaborate and abide by the terms set forth in this contract for the purpose of completing this group assignment:

Q: DATE SIGNED:

Q: PRINTED NAME and SIGNATURE

Navigate between the steps by using the arrows or the left menu.

When you have completed all the steps, you can save your contract as a Word document on your device.

After you save it, you can edit the document in Word and then print and sign the document as a group.

PROJECT OBJECTIVES

Q: What do we want to accomplish in terms of quality of work, marks, skills we want to develop or refine, etc.?

Q: Additional Space:

As a group, discuss the goals of the project.  Agree on two or three of the most important results you would like to achieve as a group by the end of this project.  Writing these down will help ensure everyone in your group shares and remains focused on those goals.

PROCEDURAL GROUND RULES

Q: What rules can we agree on to help us meet our project vision and expectations?  What do we expect from each other in terms of how and how often we will communicate, how we will conduct meetings, how we will resolve disagreement, etc.?

Q: Additional Space:

Q: Additional Space:

SEE THE FOLLOWING SAMPLE LANGUAGE YOU CAN CUT, PASTE AND MODIFY:

Meetings will be called by e-mail / text message / fb messenger / Other.

Meetings will be facilitated by ______.

Meetings will be held at _________.

Meeting minutes will be typed and distributed to the group.

Task and other workload assignments will be recorded and shared electronically with the group after every meeting.

Team documents will be made available to all group members on a shared drive at URL ___________.

Meetings will start five minutes after the agreed start time.  All group members will arrive on-time and participate in the entire meeting.

We will distribute an agenda, in advance, for every group meeting and conduct one discussion at a time.

We each agree to send our apologies to the team ____ in advance if we have to miss a meeting.

We each agree to notify the team leader / facilitator / manager in advance if one of us is having trouble completing a task and/or meeting a deadline.

In the absence of a team member, the group will require written notice in advance.

We each agree to read all project-related communications (e.g., emails, meeting minutes, action items, etc.).

We each agree to respond to project-related emails from each other in a timely manner (i.e., within 12 hours).

BEHAVIUORAL GROUND RULES

Q: What do we expect of each other in terms of attendance at meetings, participation, sharing workloads, ensuring all voices are heard, etc.?

Q: Additional Space:

Q: Additional Space:

SEE THE FOLLOWING SAMPLE LANGUAGE YOU CAN CUT, PASTE AND MODIFY:

We each agree to actively participate in this project from start to finish.

We agree to focus on solving problems, instead of blaming others.

We will be honest and open during all project activities.

We each agree to actively participate in all group meetings and complete all assigned tasks on time and to the best of our ability.

All task and workload assignments shall be fairly distributed.  Free riding will not be tolerated.

Recognizing that illness and other unexpected circumstances can affect the progress of the group, all team members agree to make any necessary adjustments in their individual workload to share the additional burdens.  However, no team member may complete work assigned to another team member without approval from the group / team leader.

We are each responsible and accountable to the group for the success of this project.

We will respect the privacy of our fellow team members.  This means we will not share contact details with anyone outside the group.

DECISION MAKING PROVISIONS

Q: How will we make decisions as a group?

Q: Additional Space:

Q: Additional Space:

SEE THE FOLLOWING SAMPLE LANGUAGE YOU CAN CUT, PASTE AND MODIFY:

Every member of our group is encouraged and expected to voice their opinions and ideas, and participate in all group decision-making activities.

We agree to be open and listen to new ideas, consider them carefully as a group, and make decisions that are best for the project as a whole.

Whether the group prefers making decisions by consensus or by voting, all project tasks and workloads will be assigned by consensus.  This will help ensure workloads are distributed fairly.

We are committed to consensus decision making.

All group decisions (e.g., plans, tasks, workloads, timelines, etc.) shall require consensus.

Group decisions will made in face-to-face meetings.  If a team member is unable to attend, he/she may authorize another team member to act as their proxy.  He/She agrees to accept any group decisions made in their absence.

We agree that all decisions must be acceptable to all group members, even if those decisions are not preferred by one or more individual group member(s).

When points of disagreement emerge, discussion and negotiation will continue until an acceptable decision is achieved in the best interest of the group.

Once consensus is achieved, we each agree to actively support those decisions.

Consensus is achieved when all group members agree to actively support a particular decision in the best interest of the group.

To ensure an impasse does not unfairly delay the progress of the group, no individual team member will refuse to compromise and move forward.  In the unlikely event an impasse does occur, the group will conduct a vote to break the impasse as a last resort.

DESIGNATED ROLES

Clearing defined roles are an important part of any team project.  It is recommended, but not required (unless required by the assessment) that you designate a Team Leader, Team Facilitator or Team Manager to help steer the team to success, and agree on some provisions governing this important role.

Q: TEAM LEADERSHIP ROLE AND PROVISIONS

Q: Provisions Governing Leadership Role:

Q: OTHER ROLES / NAMES

SEE THE FOLLOWING SAMPLE LANGUAGE YOU CAN CUT, PASTE AND MODIFY:

We will agree on / elect a team leader / facilitator / manager.

The team leader / facilitator / manager role will rotate from one meeting to the next.

Our team _____ will ensure that meetings begin and end on time / moderate team discussions as needed / facilitate all group meetings / keep the team focused on project goals.

He/She will not assign or direct the work of individual team members, or unilaterally distribute tasks and workloads.

He/She will be responsible for following up with and encouraging individual team members who fail to attend meetings or fail to complete tasks.

He/She will be responsible for ensuring all project tasks and workloads are distributed fairly, and help the group manage unexpected changes as they occur.

OTHER SAMPLE ROLES INCLUDE (these can be fixed or rotated):

Team Recorder - Takes meeting notes.  Summarizes group discussions and decisions.  Distributes meeting agendas.

Time Keeper - Monitors the time to ensure meetings are conducted on time and in a timely manner.  Reminds group members about deadlines.

Facilitator - Moderates group discussions.  Keeps the group on task.  Helps resolve conflict.

WORKLOAD ALLOCATIONS

Every member of the team agrees to participate in analysing the assignment carefully to determine what is required and how the group will achieve those requirements.

Additionally, the team will achieve consensus on a fair and equitable plan to divide all work in advance, and agree to revisit and revise that plan if unexpected changes or circumstances warrant revisions.  Free-riding* will not be tolerated.

*Free-riding shall be generally defined as substantially benefiting from the collective actions of the group without substantially contributing to those collective actions.

CONSEQUENCES FOR NON-PERFORMANCE

Q: How will we address performance and behaviour issues involving individual team members, such as failure to attend meetings, failure to participate, rude language or behaviour, etc.?

Q: Additional Space:

SEE THE FOLLOWING SAMPLE LANGUAGE YOU CAN CUT, PASTE AND MODIFY:

We agree that individuals who fail to attend more than one meeting / fail to complete an assigned task without notice or good cause shall be documented and reported to the unit coordinator.

Individuals who engage in free-riding, or persist in creating conditions of negative conflict shall be documented and reported to the unit coordinator.

COPY & PRINT YOUR CONTRACT

On this page you can choose to export and print your group contract.

One or more required input fields need to be filled.

You can save the created document as a Word file.  You should print, review and edit it further if necessary as a group.  Then print and sign the final version as a group.